米俐的部落格

職位編號:

39711

部門:

政府各局及部門

職位名稱:

二級私人秘書

薪酬:

總薪級表第4點(每月15,055元)至總薪級表第15點(每月28,865元)〔附註(e)〕。

入職條件:

申請人必須：
(a) (i) 在香港中學文憑考試五科考獲第2級或同等[註(1)]或以上成績[註(2)]，或具同等學歷；或 (ii) 在香港中學會考五科考獲第2級[註(3)]／E級或以上成績[註(2)]，或具同等學歷；
(b) 符合語文能力要求，即在香港中學文憑考試或香港中學會考中國語文科和英國語文科考獲第2級[註(3)]或以上成績，或具同等成績；
(c) 中文文書處理速度達每分鐘20字及英文文書處理速度達每分鐘50字[註(4)]；以及
(d) 具備一般商業電腦軟件(包括Microsoft Office Word 2013及Excel 2013)的應用知識[註(4)]。

註:

(1) 政府在聘任公務員時，香港中學文憑考試應用學習科目(最多計算兩科)「達標」成績，以及其他語言科目E級成績，會被視為相等於新高中科目第2級成績。
(2) 有關科目可包括中國語文科及英國語文科。
(3) 政府在聘任公務員時，2007年前的香港中學會考中國語文科和英國語文科(課程乙) E級成績，在行政上會被視為等同2007年或之後香港中學會考中國語文科和英國語文科第2級成績。
(4) 申請人需參加並通過技能測驗包括：中文文書處理速度達每分鐘20字及英文文書處理速度達每分鐘50字，及一般商業電腦軟件(包括Microsoft Office Word 2013及Excel 2013)的應用知識測驗。申請人如獲邀參加中文及英文文書處理速度測驗及一般商業電腦軟件應用知識測驗，通常會在2018年6月或之前接獲通知。申請人如未獲邀參加技能測驗，可視作已經落選。申請人可於公務員事務局網站 (http://www.csb.gov.hk/tc_chi/grade/cs/2689.html) 參閱此招聘計劃的進度
。
(5) 申請人獲邀請參加技能測驗或遴選面試，並不表示其已符合此職位的入職條件。
(6) 申請人如具有相關秘書服務的技能 (如：速記、聆聽打字等)，請在申請書第2頁A部「學歷」（II)「就學詳情」一欄註明以供當局參考。
(7) 符合入職條件的申請人如具有速記和∕或聆聽打字的技能將獲邀請參加相關技能測驗以作速度測試，該測驗暫定於2018年5月開始舉行。政府在考慮聘任時，速記達每分鐘70字及具備聆聽打字應用知識的申請人可獲優先考慮。
(8) 由於邀請信或通知信將以電郵方式寄出，申請人須於申請書上提供正確的電郵地址，並有責任查閱電郵，以確保邀請信或通知信妥為收悉。
(9) 為提高大眾對《基本法》的認識並在社會上推廣學習《基本法》的風氣，政府會測試應徵公務員職位人士的《基本法》知識。獲邀出席遴選面試的申請人，須參加在遴選面試開始前或結束後舉行的《基本法》筆試。申請人在《基本法》知識測試的表現會佔其整體表現的一個適當比重。

職責:

二級私人秘書主要提供與秘書服務相關職責，包括文字處理，管理日常會議和工作行程，處理查詢及其他辦公室支援工作等。二級私人秘書會被調派至本港任何一個地區的政府辦事處工作，在執行職務時須使用資訊科技應用軟件，並可能須不定時工作。

聘用條款:

獲取錄的申請人通常會按公務員試用條款受聘三年。通過試用關限後，或可獲考慮按當時適用的長期聘用條款受聘〔附註(d)〕。

附註:

(a) 申請人在受聘時必須是香港特別行政區永久性居民。
(b) 作為提供平等就業機會的僱主，政府致力消除在就業方面的歧視。所有符合基本入職條件的人士，不論其殘疾、性別、婚姻狀況、懷孕、年齡、家庭崗位、性傾向和種族，均可申請本欄內的職位。
(c) 公務員職位是公務員編制內的職位。申請人如獲取錄，將按公務員聘用條款和服務條件受聘，並成為公務員。
(d) 入職薪酬、聘用條款及服務條件以發出聘書時的規定為準。
(e) 頂薪點的資料只供參考，日後或會有所更改。
(f) 附帶福利包括有薪假期、醫療及牙科診療。在適當情況下，公務員亦可獲得房屋資助。
(g) 如果符合訂明入職條件的申請人為數眾多，招聘部門可以訂立篩選準則，甄選條件較佳的申請人，以便進一步評核。在此情況下，只有獲篩選的申請人會獲邀參加技能測驗╱遴選面試。
(h) 政府的政策是盡可能安排殘疾人士擔任適合的職位。殘疾的申請人如符合入職條件，毋須再經篩選，便會獲邀參加技能測驗╱遴選面試。
(i) 持有本港以外學府╱非香港考試及評核局頒授的學歷人士亦可申請，惟其學歷必須經過評審以確定是否與職位所要求的本地學歷水平相若。有關申請人須郵寄修業成績副本及證書副本到查詢地址。
(j) 在臨近截止申請日期，接受網上申請的伺服器可能因為需要處理大量申請而非常繁忙。申請人應盡早遞交申請，以確保在限期前成功於網上完成申請程序。

申請手續:

申請人必須在截止申請日期或以前透過下列其中一個方式遞交申請書：(a) 透過公務員事務局網站 (http://www.csb.gov.hk) 的網上申請系統〔附注(j)〕；(b) 郵寄到查詢地址(信封上的郵戳日期將視為遞交申請書的日期) 。申請人須確保郵寄地址正確無誤，並支付足夠郵資。郵資不足的郵件概不接受。申請人須自行承擔因未有支付足夠郵資而引致的任何後果；或(c) 投入設於香港添馬添美道2號政府總部東翼二樓寄存辦理箱旁的申請書收集箱，收集箱的擺放時間為星期一至五 (公眾假期除外) 上午九時至下午五時四十五分。申請書(G.F. 340 [3/2013修訂版]) 可在公務員事務局網站(http://www.csb.gov.hk)下載，或向民政事務總署各區民政事務處民政諮詢中心或勞工處就業科各就業中心索取。請在信封面註明「申請二級私人秘書職位」。申請書如資料不全、逾期、並非採用指定表格或以傳真或電郵方式遞交，概不受理。

持有本港以外院校╱非香港考試及評核局所頒授學歷的人士遞交申請時，須夾附修業成績表及文憑／證書副本。在網上遞交申請的人士須在2018年2月8日或之前，把修業成績表及文憑／證書副本郵寄至查詢地址，並在信封及各證明文件副本上註明網上申請編號。請勿在現階段附上任何文憑／證書或其他學歷證明文件的正本。

至於本地學歷，申請人在現階段毋須遞交證明文件副本。

查詢地址:

香港添馬添美道2號政府總部西翼7樓公務員事務局一般職系處

查詢電話:

3427 3940

截止申請日期(日/月/年) :

01/02/2018 23:59:00

刊登職位報章及日期:

明報及英文虎報 (2018年1月19日)

經互聯網遞交申請:

可以

發布日期

19/01/2018

Job Number:

39711

Department:

Various Government Bureaux and Departments

Job Title:

Personal Secretary II

Salary:

Master Pay Scale Point 4 ($15,055 per month) to Master Pay Scale Point 15 ($28,865 per month) [General Notes (e)].

Entry Requirements:

Candidates should have :
(a) (i) Level 2 or equivalent [Note (1)] or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) [Note (2)], or equivalent; or (ii) Level 2 [Note (3)] / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE) [Note (2)], or equivalent;
(b) met the language proficiency requirements of Level 2 [Note (3)] or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent;
(c) Chinese word processing speed of 20 words per minute and English word processing speed of 50 words per minute [Note (4)]; and
(d) proficiency in the application of common business software (Microsoft Office Word 2013 and Excel 2013)[Note (4)].

Note:

(1) For civil service appointment purpose, “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSEE are accepted as equivalent to Level 2 in the New Senior Secondary subjects in the HKDSEE.
(2) The subjects may include Chinese Language and English Language.
(3) For civil service appointment purpose, ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 2’ in Chinese Language and English Language in the 2007 HKCEE and henceforth.
(4) Candidates are required to attend and pass a skills test including : Chinese word processing speed of 20 words per minute and English word processing speed of 50 words per minute and knowledge in the application of common business software (Microsoft Office Word 2013 and Excel 2013). Candidates who are selected to attend the skills test will normally receive an invitation by June 2018. Those who are not invited for the skills test may assume that their applications are unsuccessful. Candidates are invited to visit Civil Service Bureau homepage (http://www.csb.gov.hk/english/grade/cs/2689.html) on the latest progress of the recruitment exercise.
(5) An invitation to the skills test or selection interview does not imply that the candidate has met the entry requirements of the post.
(6) Candidates should specify their secretarial skills (e.g. shorthand, audio-typing etc.), if any, in Page 2 Section A “Academic Attainment” under (II) “Education” of the application form for reference.
(7) Candidates meeting the entry requirements and possessing shorthand and/or audio-typing skills will be invited to attend skills test on their shorthand and/or audio-typing speed to be held from May 2018 tentatively. Preference will be given to candidates possessing shorthand speed of 70 words per minute and/or proficiency in audio-typing in consideration of their suitability for appointment.
(8) As invitations or notifications will be sent to candidates by email, candidates should provide an accurate email address in their application. Candidates are responsible for checking their emails to ensure that invitation or notification will be duly received.
(9) For the purpose of heightening public awareness of the Basic Law (BL) and promoting a culture of learning of BL in the community, applicants for civil service jobs will be assessed on their BL knowledge. Candidates who are invited to attend the selection interview will be assessed on their BL knowledge through a written test to be conducted immediately before or after the selection interview. The BL test result will constitute an appropriate weighting in a candidate’s overall assessment.

Duties:

A Personal Secretary II is mainly deployed to carry out secretarial duties which may involve word processing, managing meetings and work schedule, handling enquiries and providing office support. A Personal Secretary II is subject to posting to any government offices in any districts of Hong Kong; required to use information technology applications in the discharge of duties; and may be required to work irregular hours.

Terms of Appointment:

A new recruit will normally be appointed on civil service probationary terms for three years. Upon passage of probation bar, he/ she may be considered for appointment on the prevailing permanent terms [General Notes (d)].

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Civil service vacancies are posts on the civil service establishment. Candidates selected for these vacancies will be appointed on civil service terms of appointment and conditions of service and will become civil servants on appointment.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) The information on maximum pay point is for reference only and it may be subject to changes.
(f) Fringe benefits include paid leave, medical and dental benefits, and where appropriate, assistance in housing.
(g) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend skills test and/ or selection interview.
(h) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/ she will be invited to attend the skills test/ selection interview without being subject to further shortlisting.
(i) Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and diplomas/ certificates by post to the enquiry address.
(j) Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.

How to apply:

All completed application forms must be submitted on or before the deadline for application through one of the following means: (a) through the on-line facilities [General Notes (j)] on the Civil Service Bureau homepage at http://www.csb.gov.hk; (b) by post to the enquiry address (the postmark date on the envelope will be regarded as the date of submission of application). Please ensure that the delivery address on the envelope is correct and sufficient postage has been paid. Mail items without sufficient postage will not be accepted. An applicant will bear any consequences arising from not paying sufficient postage; or (c) by hand to the application collection box located at the Drop-in box area, 2/F, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong. The collection box is open Mondays to Fridays (except public holidays) from 9:00 a.m. to 5:45 p.m. Application form (G.F. 340 [Rev. 3/2013]) can be downloaded from the Civil Service Bureau homepage at http://www.csb.gov.hk. They are also obtainable from any Home Affairs Enquiry Centre of District Offices of the Home Affairs Department or any Job Centre of the Employment Services Division of the Labour Department. Please specify “Application for the post of Personal Secretary II” on the envelope. Applications which are incomplete, late, not made in the prescribed form or submitted by fax or email will not be accepted.

Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority should attach to their application copies of their official transcripts and diplomas/ certificates. Those who apply on-line should submit copies of their official transcripts and diplomas/ certificates by post to the enquiry address on or before 8 February 2018. The on-line application number should be quoted on the envelope and copies of the supporting documents. Do not send any originals of diplomas/ certificates or other qualification documents at this stage of application.

Copies of local qualification documents are not required at this stage of application.

Enquiry Address:

General Grades Office, Civil Service Bureau, 7/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong

Enquiry Telephone:

3427 3940

Closing Date(dd/mm/yyyy):

01/02/2018 23:59:00

Newspaper(s) Advertised and Date(s):

Ming Pao Daily News and The Standard (19 January 2018)

Application via Internet:

Available

Advertising Date

19/01/2018